Privacy Policy

Effective Date: November 11, 2025

Introduction

Fullerfield Foundation Inc. ("Fullerfield Foundation," "we," "us," or "our") is a 501(c)(3) nonprofit organization committed to supporting regenerative food and agriculture entrepreneurs across the Northeast through grants and technical assistance. We are committed to protecting your privacy and handling your personal information with transparency and care.

This Privacy Policy describes how we collect, use, store, and protect information gathered through our website (www.fullerfield.org) and related digital platforms (collectively, the "Website"). By using our Website or providing us with your information, you consent to the practices described in this Privacy Policy.

Information We Collect

Information You Provide to Us

We collect information that you voluntarily provide when you:

Submit a grant application
Make a donation
Sign up for our newsletter or email updates
Register for events or programs
Contact us through forms, email, or phone
Apply for employment or volunteer opportunities

This information may include:

Name and contact information (email address, mailing address, phone number)
Payment information (credit card details, billing address)
Organizational information (for grant applicants)
Demographic information relevant to our programs
Communications you send to us

Information Collected Automatically

When you visit our Website, we automatically collect certain technical information, including:

Internet Protocol (IP) address
Browser type and version
Device information and operating system
Pages viewed and time spent on pages
Referring website addresses
Date and time stamps of visits
General geographic location (city/state level)

We collect this information using cookies, web beacons, and similar tracking technologies to help us understand how visitors use our Website and to improve user experience.

Cookies and Tracking Technologies

Our Website uses cookies (small text files stored on your device) and similar technologies for the following purposes:

Essential cookies: Enable basic Website functionality
Analytics cookies: Help us understand Website traffic and usage patterns through services like Google Analytics
Preference cookies: Remember your settings and preferences

You can control cookie preferences through your browser settings. Please note that disabling certain cookies may limit your ability to use some Website features.

How We Use Your Information

We use the information we collect for the following purposes:

Grant administration: Processing and evaluating grant applications, disbursing funds, and monitoring grant compliance
Donor relations: Processing donations, issuing tax receipts, acknowledging contributions, and maintaining donor records
Communications: Sending newsletters, program updates, event invitations, and information about our mission and activities
Website improvement: Analyzing usage patterns to enhance user experience and Website functionality
Legal compliance: Meeting regulatory requirements, including IRS reporting obligations for 501(c)(3) organizations
Internal operations: Managing our programs, conducting research, and measuring our impact

How We Share Your Information

We respect your privacy and do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

Service Providers

We engage trusted third-party service providers to assist with our operations, including:

Payment processors (for donation processing)
Email marketing platforms
Website hosting and maintenance
Database management
Accounting and legal services

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information when required by law, such as:

In response to subpoenas, court orders, or legal processes
To comply with IRS regulations and nonprofit reporting requirements
To protect our legal rights or defend against legal claims
To prevent fraud or protect public safety

Public Disclosure of Donors

In accordance with standard nonprofit practices, we may publicly recognize donors by name in our annual reports, website, or other materials. You may request that your donation be listed as "anonymous" by contacting us at [contact email]. Please note that certain information about grants and major contributions may be required to be disclosed on our IRS Form 990, which is publicly available.

Aggregated or De-identified Data

We may share aggregated, anonymized, or de-identified data that cannot be used to identify you individually for research, reporting, or other purposes.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, loss, misuse, or alteration. These measures include:

Secure Socket Layer (SSL) encryption for sensitive data transmission
Restricted access to personal information on a need-to-know basis
Regular security assessments and updates
Staff training on data protection practices

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider in determining retention periods include:

Legal and regulatory requirements (including IRS record-keeping obligations)
The nature of our relationship with you
Donor stewardship and historical records
Grant compliance and reporting requirements

When information is no longer needed, we securely dispose of it in accordance with our data retention policies.

Your Rights and Choices

You have the following rights regarding your personal information:

Access and Correction

You may request access to or correction of your personal information by contacting us at admin@fullerfield.com.

Opt-Out of Communications

You may opt out of receiving marketing communications from us by:

Clicking the "unsubscribe" link in any email
Contacting us directly at admin@fullerfield.com
Updating your preferences through your account settings (if applicable)

Please note that even if you opt out of marketing communications, we may still send you transactional or administrative messages related to your grant, donation, or other relationship with us.

Cookie Management

You can manage cookie preferences through your browser settings. For more information on how to control cookies, visit www.aboutcookies.org.

Children's Privacy

Our Website is not directed to children under the age of 13, and we do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 13, we will promptly delete it.

Third-Party Websites

Our Website may contain links to third-party websites, including social media platforms and partner organizations. This Privacy Policy does not apply to those external sites. We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

Update the "Effective Date" at the top of this policy
Post the revised policy on our Website
Notify you by email or prominent notice on our Website (for significant changes)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Fullerfield Foundation Inc.
295 Madison Avenue, Fl 12 #1032
Email: admin@fullerfield.com
Phone: 212-203-5698

For general inquiries about our programs and mission, please visit our website or contact us using the information above.

Note: Fullerfield Foundation Inc. is a 501(c)(3) tax-exempt organization. Our Form 990 and other public disclosures are available upon request and through public databases such as GuideStar and the IRS.

Last Updated: November 2025